Category: Calculators
Meeting Cost Calculator
See what a meeting costs in real time from headcount and rate
Enter the number of attendees, an average hourly rate and the meeting length to see its total cost and cost per minute.
Uses one blended hourly rate for every attendee. For a more accurate figure, use each person's fully loaded hourly cost (salary plus benefits and overhead), not just their salary.
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What this tool does
Meetings have a real cost that rarely gets seen on a calendar invite. This calculator multiplies attendee count by a blended hourly rate and the meeting duration, so a routine status call and an all-hands can be compared on the same terms.
How to use it
- Enter how many people are attending.
- Enter an average hourly rate for the group.
- Enter the meeting length in minutes.
- Read the total cost and the cost per minute underneath.
Privacy
This tool runs entirely in your browser. Your input is never uploaded, stored or shared — closing the tab removes it.
Frequently asked questions
- What hourly rate should I use?
- A blended average across attendees works well for a rough figure: add up each person's fully loaded hourly cost (salary plus benefits and overhead, not just take-home pay) and divide by headcount.
- Does this include preparation or follow-up time?
- No, only the meeting itself. If prep, notes or follow-up tasks take meaningful time, add that to the duration to get a fuller picture.
- Why does cost per minute matter?
- It makes it easy to judge whether ending five or ten minutes early is worth doing, and to compare meetings of different lengths on equal footing.